BHT&D Certified Public Accountants Blog

What Can I Do While My Accountant Has My QuickBooks Accountant’s Copy?

Posted by Beth Thomas on Mon, Jan 11, 2016 @ 08:00 AM

hamaca-1394023.jpgOne benefit of using QuickBooks to manage your company records, is the Accountant's Copy tool.

You can continue to work in your QuickBooks file while your accountant is working with the Accountant’s Copy.

Some of things you can’t do while an Accountant’s Copy exists are:

  • Cannot edit or delete transactions dated before the dividing date
  • Cannot add a new sub-account to an existing account
  • Cannot edit, merge, or make an existing account inactive
  • Cannot delete or merge list items

We do not recommend reconciling while your accountant has an Accountant’s Copy.  Reconciliations that include transactions dated on or before the dividing date will be undone when you import your accountant’s changes.  Also, if your accountant has reconciled or undone a reconciliation for any period, any reconciliation you did will be undone when you import your accountant’s changes.

Important: Consult with your accountant before you remove the Accountant’s Copy restrictions.  If you decide to remove the restrictions you will not be able to import your accountant’s changes, instead you must enter all changes manually.

By: Beth Thomas

If you would like to learn more tips for using QuickBooks, please feel free to contact one of our CPAs at (616) 642-9467 or request a complimentary accounting consultation.

Photograph: Santeugini


Tags: Financial Statement, Small Business Accounting, QuickBooks Tips